Meeting Rooms

The Neenah Public Library has several meeting and study rooms available for the public to use free of charge.

To learn more about the acceptable uses of our meeting and study meeting rooms, please review the Meeting Room Policy. Please note, rooms may not be used for commercial events where a fee is charged or where products, services, or memberships are advertised, solicited, or sold. To reserve an available meeting or study room call 920-886-6315, email us at library@neenahlibrary.org or click on the chat box, when available.

Shattuck Community Room Reservations (max. capacity 125, with a hearing loop): Online Request Form

First Floor Study Rooms

Room 107 (2 person room)
Room 108 (7 person room)
Room 109 - Buchta Memorial Room (9 person room)

 

Second Floor Meeting Rooms

Room 201 - Aylward Room (20 person room, with flexible seating arrangement. Electronic White Board and computer available.)
Room 202 - Carpenter Room (12 person room, with a hearing loop)

Meeting Room Policy

Availability and Use

Meeting rooms are available as a free public service to the community on an equitable basis regardless of the beliefs and affiliations of the individual or group. Rooms are available during open hours.

Meeting rooms may be used for club events, classes, home schooling events, religious services, business meetings, candidate forums, listening sessions, legal negotiations, recitals, studying, group projects, etc. Rooms may not be used for commercial events where a fee is charged or where products, services, or memberships are advertised, solicited, or sold. (Library-sponsored and co-sponsored performers may sell merchandise related to their performance.) Classes offered by non-profit educational institutions and organizations may charge a class fee. Events that are disruptive of normal library operations are not permitted.

The library director has the authority to issue meeting room rules and to revoke permission for use of the rooms if policy and rules are not followed. The library reserves the right to enter meeting rooms as needed to ensure adherence to policy and rules. Violations of policy and rules may result in revocation or suspension of meeting room privileges.
 

Rules for use:

  • Individuals and groups using a meeting room must follow the Library’s Code of Conduct Policy.
  • Groups are responsible for compliance with the Americans with Disabilities Act provisions.
  • Groups are responsible for ensuring that attendance does not exceed posted occupancy limits.
  • Individuals and groups using a meeting room are responsible for set-up and for tidying the room prior to leaving. If staff must provide cleaning services, a $50 fee will be charged.
  • Windows must remain uncovered. Hanging, tacking, and posting items on meeting room walls is not permitted.
  • Staff reserve the right to transfer an individual or group to another meeting room.
  • Reserved rooms will be held for 15 minutes beyond the scheduled start time. After 15 minutes, the reservation will be cancelled and the room will be available for use by other individuals and groups.
  • Refreshments and meals may be served. Cooking is prohibited. (Cooking is permitted at library-sponsored events.)
  • Alcohol use is prohibited.

Liability
Individuals and groups who use a meeting room are responsible for loss or damage to attendees or property of attendees and for any damages to the room and/or equipment resulting from negligence or willful misconduct. The library is not responsible for items left in meeting rooms.

Endorsement
The library provides meeting rooms as a community service and the use of a room does not constitute library endorsement of the viewpoints expressed by presenters or participants. Anyone using a room shall not publicize the event in any way that implies that it is sponsored, co-sponsored, endorsed, or approved by the library unless permission has been granted in advance by the library director or designee.


Piano
The library has a Boston GP-193 6’4” Black Satin Grand Piano. It is used for concerts, recitals, and other programs.

Rules for use:

  • The piano must be reserved for use. It must be used in the Shattuck Community Room.
  • The piano must be covered when not in use. Nothing may be placed on top of the piano.
  • The piano may only be moved by library personnel. It may not be moved with the lid up.
  • No food or beverages are allowed on or near the piano.
  • Any group or individual damaging the piano in any way is liable for the cost of repairs.
  • If a musician, piano teacher, etc., requests piano tuning for a program, the library will employ its regular tuner/technician and the requestor will reimburse the library for the tuning.
  • Professional musicians may practice on the piano prior to a concert. In general, the piano is not available for practice or lessons.
  • Persons not following these regulations may be denied access to the piano by the library director.


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